Purpose and lawful basis for processing

We collect and process personal data for the purpose of providing the public law function of providing local authority committees virtually.

We rely on the lawful basis in Article 6(1)(e) of the GDPR, which allows us to process personal data when this is necessary to perform our public tasks as a local authority.  In this case to provide virtual committees pursuant to the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.

What we need

In order to join a virtual committee meeting we need contact details from you.  This includes your name, email address and/or telephone number.  It may also include images of you if you decide to use video conferencing.

What we do with it

Where you have requested to attend a virtual committee meeting the Council will take your contact details to send you an invitation to attend the virtual committee via Microsoft Teams, the software we use for the operation of virtual committees.  When you attend the virtual committee you will do so via Microsoft Teams.  For more information on Microsoft Teams please click on this link.

When you attend the virtual committee you will be identifiable to the councillors and officers attending the meeting by the telephone number or email address that you have provided.  This information will not be viewable by members of the public or others attending the meeting.

How long we keep it

For information about how long we hold personal data, see our Retention Schedule.

What are your rights?

We are acting pursuant to our public task in respect of holding virtual committees. You therefore have the right to object to our processing of your personal data. There are legitimate reasons why we may refuse your objection, which depend on why we are processing it. For more information on your rights see Your Rights.